Secure Document Signing
Electronic signatures or eSignatures are the modern equivalents of putting pen to paper and signing one’s name. Since the Pandemic, Forbes estimates that the amount of businesses that have adopted eSignatures has risen by 50%. However, eSignatures are more than just a fancy way of signing one’s name. eSignatures can also be used as login credentials for some sites and might even be used to verify identity. In document storage, integration with eSignature utilities means that a business now has access to a seamless way of approving documents. This improvement should increase the system‘s efficiency, especially if coupled with SeraScript’s automation tools.
How It Works
Electronic signatures can be used to verify that documents have been received. They are also a method of ensuring visibility by those at the top of the hierarchy. Once an individual signs a document electronically, it’s the same as if they had put pen to paper and written their name. These documents can then be distributed around the system to the departments or individuals that may need to see them. In a paper-based world, these documents could be misplaced, leading to severe consequences for the business as a whole. With electronic signatures alongside secure document storage, this risk is eliminated altogether. SeraScript’s eSignature integration brings several benefits to the table, including:
One, Single Platform
There's no need to have documents sent across multiple platforms, potentially losing them in transit. A single platform means centralized document storage.
Custom Folder Template
SeraScript allows you to automate the production of folder templates so that signed documents can be automatically added to a particular subfolder.
Manage & Control Access
Do you need to ensure that a document isn't viewed until a signature approving its use is put on the dotted line? SeraScript can manage that for you easily.
Signature Detection
There's no need to tick a box or inform the system that a file has been signed. Once a verified digital signature has been detected, the system deals with the document as instructed.
Routes Files Correctly
If you want signed files to go to a particular department, you can set up SeraScript to automatically forward them or bulk distribute them, saving your business time.
SeraScript's Advanced Features
In addition to the methodology SeraScript uses for its eSignatures, several advanced features are unique to our services. Among the advanced features we offer you can find:
Blockchain
The immutable blockchain records what documents were changed, when they were changed and who changed them. This tracking allows a business to know who did what when.
Advanced User Permissions
If a document isn't viewable by the general public or the company's lesser employees prior to signature, the system allows for this limited audience.
File Encryption
A business should have a secure method of storing its files. File encryption in SeraScript's Vault ensures that documents are only readable to those with the right privileges.
Activity Reports
Businesses need to be aware constantly of if their files are being changed. Activity reports can help businesses spot issues within their organization or cybersecurity threats before any significant damage is done.
Notifications
Live notifications ensure that all users are aware of the status of a document at all times. Any changes made to a file will automatically notify the relevant parties.
Signatures
Signing documents can be done with DocuSign. SeraScript has a seamless integration with the utility, allowing businesses to benefit from both superior document storage and ease of use through DocuSign's frictionless signing.
Fully Secure & Compliant
What makes SeraScript’s document storage a valuable addition to a company is its compliance record. SeraScript’s methodology defers to Write-Once-Read-Many (WORM), making it fully compliant with HIPAA regulations. Additionally, our storage solutions also follow the guidelines set forth by FINRA and the SEC. SeraScript was built to help businesses remain compliant well into the future. As regulations change, so will we adapt to meet the challenges as they arise.
Why Choose SeraScript?
A business’s document storage consideration can impact its operations. Compliance remains one of the most pressing concerns for businesses into the twenty-first century. SeraScript provides many benefits for a company that needs document storage and integrated eSignature processes. In addition, it also offers compliant storage that will persist into the future. Security in blockchain-based transactions allows a business to experience cutting-edge technology today. Contact us to learn more about what SeraScript can offer your business.
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